Exhibiting at AAUP 2016

What is the AAUP Meeting?

The AAUP Annual Meeting and Exhibits offer an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. If you offer products and services of interest to scholarly publishers, you should plan to attend.

Meeting registrants are primarily staff from AAUP's member presses. AAUP annual meetings typically attract between 600-800 people.

Approximately 650 individuals attended the AAUP 2015 meeting in Denver.

See the list of the AAUP 2016 Attendees >

Who exhibits at the AAUP Meeting?

AAUP Exhibitors offer a range of services that include: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more. Learn more about the 2015 Exhibitors icon.pdf

When and where is the 2016 Annual Meeting?

The AAUP Annual Meeting will be held June 16-18 at the Loews Philadelphia Hotel.

Where will the exhibits be located?

The table-top Exhibits will be in the Commonwealth Hall on the second floor of the Loews Philadelphia. Coffee breaks will be held in the Exhibit hall.

What are the fees to exhibit?

Table fees:

A 20% deposit is required when booking your table.

A draped table with chairs and registration fees for two company representatives (excluding meals) are included in the table fees.

There will be additional charges for box-handling and any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company. Exhibitor representatives are entitled to attend annual meeting sessions and off-site receptions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, each additional representative will be required to pay the appropriate meeting registration fee.

Where do I stay?

The meeting venue is the Loews Philadelphia Hotel, 1200 Market Street, Philadelphia, PA 19107.

A block of rooms has been set aside at a special AAUP rate: $179 a night (plus tax) single/double superior or $199 a night (plus tax) single/double premium (premium rooms are on higher floors with access to concierge lounge). Both rates include guest room Internet access.

A direct link to allow guests to make bookings will be available in March 2016.

The last day to make a reservation at the discounted rate is Monday, May 16, 2016, but book early, as this block of rooms tends to go quickly. 

Please note: AAUP has made no agreements with an outside company to provide housing services. If a company contacts you about booking hotel rooms for the meeting, it is not on AAUP’s behalf.

Click here for more information about travel to Philadelphia.

What is the exhibit schedule?

Preliminary 2016 hours:

Friday, June 17: 8:00 - 10:00 a.m.

Exhibits Open
Friday, June 17: 10:00 a.m. – 6:00 p.m.
Saturday, June 18: 8:00 a.m. – 4:00 p.m.

Tear Down
Saturday, June 18: 4:00 – 5:00 p.m.

How do I reserve a table?

To book, please review the floor plan, double-click on the available table you would like to book, and follow the online prompts.

Are there any additional benefits?

2016 Exhibitors will be listed on AAUP's website and in the meeting program. Exhibitors can opt to participate in the prize drawing and purchase advertisements (limited availability) in the registrants newsletter. In addition, a list of all exhibitors with a description of services that they provide will be included in attendees' registration packets.

Are there speaking opportunities?

Companies are encouraged to apply to participate in AAUP's Solutions Showcase where they can offer three minute presentations to an enthusiastic audience. Click here for more information.

When will the program be available?

The full program is now available here.

Are there sponsorship opportunities?

Of course! Please contact Susan Patton ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ) for more information.

How can I increase traffic to my table?

Increase traffic to your tables by donating items for a prize drawing. Let us know if you will contribute, and AAUP will help promote your participation. Popular prizes include e-readers, tablets, gift cards, and service discounts.

AAUP will also provide exhibitors a mailing list of meeting attendees (for one time use only) to help companies promote their presence at AAUP 2016.

Is it possible to attend without exhibiting if I’m not a member of AAUP?

Yes! Registration information will be available in March 2016.

What is the cancellation policy?

Cancellations must be received via email; please contact Bailey Bretz at  This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Cancellations received in writing prior to April 11, 2016, will forfeit the 20% deposit. Cancellations received in writing between April 12 and May 16 will be subject to a 50% cancellation fee. No refunds for cancellations received after May 16, 2016.

Speakers and sessions may change without notice. In the unlikely event of meeting cancellation, AAUP is not responsible for any costs, damages, or other expenses incurred by the exhibitor.

Please put me on the mailing list to receive information.

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