Position Description
Press University of Washington Press
Acquisitions Editorial
Editorial Assistant


UW Press has an outstanding opportunity for an Editorial Assistant.


The Editorial Assistant provides administrative and editorial support for the acquisitions department, from the initial stages of book proposal review to the submission of final, revised manuscripts for transmittal to production. The Editorial Assistant assists the editor in chief and three senior acquisitions editors in coordinating manuscript peer review, researching readers, and gathering sales and other data used in assessing projects’ suitability for publication.  Responsibilities also include working with authors in the preparation of final manuscripts; providing guidance on image quality, formatting, and permissions; and ensuring that all submitted manuscripts and their related materials meet our standards for publication.

University of Washington Press authors work in a wide variety of disciplines, and successful candidates for the Editorial Assistant position will have an understanding of a range of scholarly topics in order to most effectively communicate with authors and expert readers in these fields. 

Authors rely on knowledgeable advice in the publishing process and the quickly changing technologies in the world of scholarly communication, so Editorial Assistant candidates should demonstrate the desire to learn about the dynamic field of scholarly publishing.

Other Editorial Assistant responsibilities include preparing materials for weekly departmental meetings, biweekly editorial project review meetings and bimonthly Press Committee meetings of UW faculty. These include managing database records, and drafting descriptive copy, contract requests, production estimate requests, and publication proposals.

Additional responsibilities include processing honoraria, sending complimentary book copies, maintaining and organizing files, sending manuscripts to peer reviewers, and email and phone correspondence with authors, potential authors, series editors, and peer reviewers. 

Distribution of duties:

  • Assist editor in chief and other acquisitions editors with evaluation of book manuscripts. Responsibilities include assisting editors in assessing projects'suitability for publication, assisting with manuscript review procedures and peer review processes, and communicating directly with authors. Research readers as directed. Gather sales data as requested for use in evaluating manuscripts. 
  • Prepare materials for weekly acquisitions department meetings, biweekly editorial project review meetings and bimonthly Press Committee meetings. Manage database of hundreds of active and thousands of archived manuscript projects, and manage associated texts and illustrations. Arrange other meetings as requested and manage various schedules. 
  • Evaluate preparation of final manuscripts including permissions for quotations used in text, copyrighted illustrations, illustration quality, and any reprinted material. Work with authors to resolve permission or illustration issues. 
  • Draft advance book information, including descriptive copy. Prepare materials for transmittal of final manuscripts to copyediting. Request contracts, production estimates and draft publication proposals as requested. 
  • Process readers' honoraria and complementary book copies for acquisitions department. Create, update, and organize paper files and electronic records. Log in, copy, and send out manuscripts and other materials. Acknowledge receipt and decline proposals and manuscripts as directed. 
  • Perform other acquisitions department support tasks as assigned by editor in chief. 


  • Bachelor’s degree and at least 1 year of experience in publishing or related field. 
  • Proficiency using Microsoft Office. 
  • Excellent written and verbal communication skills, organizational skills, plus proven ability to efficiently handle multiple long-term projects simultaneously. 
  • Ability and desire to work both independently and cooperatively in a highly collaborative environment. 

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • 1+ year experience with scholarly publisher. 
  • Graduate work or advanced degree in English, humanities or related field. 
  • Knowledge of Adobe In-Design or Photoshop. 
  • Familiarity with Filemaker Pro database management.


Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.

Application Process:

Please use the following link and job number:

Search for job number 153892 at http://www.washington.edu/admin/hr/jobs/

Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.


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