Position Description
Press United States Institute of Peace Press
Publications Assistant


Job Details

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.

We are a nonpartisan institute chartered by Congress to tackle the world’s toughest problems.  Working in conflict zones around the world, our staff advise and support the military, government officials and community leaders – to promote knowledge and practices that prevent, mitigate and resolve violent conflict.  To learn more about USIP programs and job openings go to https://www.usip.org/about/careers.  The Institute is headquartered in Washington DC with staff working in 22 different countries, at any given time up to 20% of the staff could be deployed working in the field.


The Publications Assistant supports the Publications program in four key areas: editorial, production, permissions, and digital initiatives.


Grade 7 - $46,938 to $49,437

The Institute uses the General Schedule salary tables for administering compensation. Offers of employment are determined based upon candidate qualifications, related experience, internal equity and amount budgeted for the position.



  • Coordinate with authors and program team to ensure submissions are complete, permissions have been received, art is in the correct format, and that all required approvals have been obtained.
  • Assist in proofreading reports and miscellaneous material (ad copy, summary text, front matter, cover text, etc.) using Chicago Manual of Style.
  • Coordinate with vendors, respond to queries, and prepare payment requisitions.
  • Serve as liaison to the Institute staff on format, timeline, and cost questions.


  • Prepare and transmit clean files to Production Specialist for layout.
  • Assist with proof corrections in InDesign and assist with composition of print-ready documents and graphics using Illustrator and Photoshop.
  • Prepare and compose basic metadata records.


  •  Assist in the drafting of basic contracts and tracking contract requests.

Digital Initiatives:

  • Assist with e-book proofreading and coordinate revisions with e-pub vendor. 
  • Maintain Publications information on USIP intranet.
  • Support data transfer to title management system; respond to queries from vendor and staff; troubleshoot problems; train users.

Other Responsibilities:

  • Maintain cost databases; prepare requisitions and track charge-back costs to Institute programs.
  • Track and enter updates to the Publications editorial/production report. 
  • Perform administrative duties, such as mailing materials to vendors and reviewers, making copies, and assist in coordinating in-house inventory.

Performs other duties as assigned.


  • Applicants must be U.S. citizens or nationals of countries listed in a U.S. Collective Defense Arrangement per the Department of State. To see a list of those countries, go to http://www.state.gov/s/l/treaty/collectivedefense/index.htm
  • A Bachelor’s degree in related field required.
  • A minimum of 1 year of professional publishing experience is required.
  • Demonstrated professional experience editing and proofreading using Chicago Manual of Style, and familiarity with proofreader’s marks is required.
  • Demonstrated proficiency InDesign, Illustrator, Photoshop, Acrobat Professional, and MS Office is required. Working knowledge of a publishing content management system is preferred.
  • Understanding of publishing processes and terminology.
  • Exceptionally organized and detail oriented, with an ability to manage multiple projects while maintaining high standards of quality control and tight editorial and production schedules.     
  • Self-motivated with strong communication and research skills.

All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

Compensation is commensurate with qualifications and experience.

 USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law. 

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