Position Description
Press Columbia University Press
Acquisitions Editorial
Editorial Assistant


Please apply through the Columbia University Website, referencing requisition number:093693


Summary job description:

Responsible for providing general editorial and clerical support to two Editors in the subject areas of Politics, History, Journalism, Film Studies, English and Comparative Literature. Assist in: soliciting peer reviews, preparing book descriptions and data sheets, profit-and-loss statements, contracts, preparing manuscripts for release to editing and production, general author correspondence.  Serve as a contact for reviewers, and handle general queries for all books acquired by the editor.

Essential job functions: 

  • Track initial peer review of selected proposals and manuscripts and manage payment of honoraria.

  • Manage secondary review of manuscripts under contract, assist in the final preparation of manuscript and release of manuscripts to copyediting, secure endorsement quotes, and follow-up work with authors throughout the publication process.  Serve as liaison between author and manuscript editor and as go-to person for questions from marketing, production and editorial. Insure permissions, author agreements, and author payments are handled in a timely manner.

  • Draft book descriptions and other book and author information on launch committee memos, publication committee memos, and release memos and, in consultation with the editor, initiate certain correspondence with authors, reviewers, and advisors.  Maintain and update a separate master list and a  presswide database for all books handled by the editor.

  • Preparation of profit-and-loss statements for editorial committee memos, contracts, and final price and edition memos.

  • Liaison work with marketing, production, copyediting, and accounting.

  • Regular conferences with editor to discuss projects under review and in production, and to report on progress and possible problems with particular titles.

  • Hire, train, and supervise interns each semester.

  • Apply for and manage publication and translation grants for individual books.

  • Secure permissions for previously published text and art.

  • Attend conferences in subject areas from time to time as a representative of the Press; take orders and answer questions at Press exhibit booth.


 Minimum qualifications:

  • Bachelor’s degree or an equivalent combination of education and experience.  Minimum 2 years related experience.  


Additional position-specific minimum qualifications:

  • some office experience required

  • publishing experience helpful

  • Experience or interest in the following subject areas helpful: Science and Business

  • Knowledge of MS Word, MS Excel, and Filemaker Pro

  • Basic knowledge of editorial procedure and financials.

  • Highly organized and detail oriented.


Columbia University Press is committed to hiring and retaining a diverse and inclusive workforce.