Annual Meeting Program Committee—Seattle 2020

2019-2020

Committee Roster

Laurie Matheson, Illinois, Chair (lmatheso AT illinois DOT edu)
Mike Baccam, Washington
Jocelyn Dawson, Duke
Natalie Eidenier, Michigan State
Sharmila Sen, Harvard
Puja Telikicherla, Georgetown
Stephanie Williams, Ohio
Joeth Zucco, Nebraska

Board Liaison
Kathryn Conrad, Arizona

Central Office Liaison
Susan Patton

Charge

General Objective:

  • Organize the main program and procure speakers/panellists/moderators for the 2020 Annual Meeting.

Specific Charges to the Annual Meeting Program Committee—Seattle 2020:

  • Issue a Call for Proposals by August 1, 2019, and contact committee chairs to solicit programming input by August 15, 2019.
  • Schedule an August conference call to brainstorm plenary speakers.
  • Establish guiding principles to support development of diverse and inclusive program content, structures, and panelists/facilitators.
  • Schedule a formal one-day meeting of the Committee in Fall 2019 to brainstorm topics and speakers for the sessions and divide responsibilities for various panels and plenaries.
  • Continue to develop and support Collaboration Labs, ensuring differentiation from more traditional session formats.
  • Consider programming intended to increase vendor engagement.
  • Within existing constraints (time, resources, contractual obligations to hotel), incorporate alternative session formats (e.g., unmeetings, vendor forums).
  • Working with the Professional Development Committee, organize a speed networking session at the Annual Meeting; where possible support other programming that advances the networking and mentoring needs of participants, especially those newer to the profession.
  • Attract individuals from beyond the Association community – including administrators, librarians, and funders – both as speakers and attendees.
  • Establish a draft program schedule by January 15, 2020. Provide an outline of the program in your February report to the Board of Directors.
  • Submit a recommended allocation of the speakers’ budget to the Central Office by February 26, 2020.
  • Develop a brief mission statement to introduce the program to potential speakers and attendees.
  • Review and update speaker/facilitator guidelines to ensure that expectations are clearly communicated and sessions are sufficiently interactive.
  • Provide copy for preliminary program, that both includes a subject guide and identifies session chairs and speakers, by February 15, 2020, and a final printed program by May 1, 2020, or other dates provided by the Central Office.
  • As requested, work with the Central Office to help market and promote the Annual Meeting.
  • As requested, work with the Central Office to attract sponsors for the Annual Meeting.

Common Charges to All Committees of the Association:

  • Include your board and staff liaisons in all committee communications and activities.
  • Use UP Commons as your primary communications and collaboration tool.
  • Coordinate all research and survey activity through the Central Office.
  • Seek opportunities to support the Association’s core value of diversity by engaging in activities and developing programs that include participation from diverse members of the community and/or that aim to increase equity and inclusivity in our community.
  • Seek opportunities to support the goals of the Association’s 2016 membership restructuring by integrating into your committee activities the participation of colleagues from non-North American member presses.
  • Submit reports on Committee activities to the Association Board in time for its October, March, and June meetings. Interim reports are due on October 8, 2019, and February 26, 2020; final reports that recap all committee activities for the year and are shared with the membership are due May 15, 2020. (For convenience, please reproduce your Charge & Tasks at the beginning of all reports, and list the names and institutional affiliations of all committee members.)
  • Review your General Objective and Specific Tasks at the end of the service year, and recommend changes for next year to the Executive Director.

Committee Reports and Projects

2017-2018 Final Report
2016–2017 Final Report

2015–2016 Final Report
2014–2015 Final Report

2013–2014 Final Report
2012–2013 Final Report

View the programs and highlights from recent AAUP Annual Meetings:

AUPresses 2018
AAUP 2017
AAUP 2016: Energize & Innovate
AAUP 2015: Connect, Collaborate
AAUP 2014: Open to Debate
AAUP 2013: Bridging Worlds
AAUP 2012: Igniting the Future
AAUP 2011: The Next Wave: Toward a Culture of Collaboration
AAUP 2010: Toward a Sustainable Future