Annual Meeting Program Committee—Seattle 2020


Committee Roster

Laurie Matheson, Illinois, Chair (lmatheso AT illinois DOT edu)

Board Liaison
Kathryn Conrad, Arizona

Central Office Liaison
Susan Patton


General Objective:

  • Organize the main program and procure speakers/panellists/moderators for the 2020 Annual Meeting.

Specific Charges to the Annual Meeting Promgram Committee—Seattle 2020:

  • Issue a Call for Proposals by July 15, 2019 and contact committee chairs to solicit programming input by September 1, 2019
  • Schedule an informal meeting during the Association's 2019 Annual Meeting and a formal one-day meeting of the Committee in Fall 2019 to brainstorm topics and speakers for the sessions and divide up responsibilities for various panels and plenaries.
  • Continue to develop and support Collaboration Labs.
  • Consider programming a Solutions Showcase to increase vendor engagement.
  • Within existing constraints (time, resources, contractual obligations to hotel), incorporate alternative session formats (e.g., unmeetings, vendor forums)
  • Attract individuals from beyond the Association community – both as speakers and attendees.
  • Establish a draft program schedule by December 2019. Provide outline of the program in a December interim offline report to the Board. Recruit program speakers by February 2020.
  • Submit a proposed recommended allocation of the speakers' budget to the Central Office by February 2020.
  • Develop speaker/facilitator guidelines to ensure expectations are clearly communicated and sessions are sufficiently interactive.
  • Provide copy for preliminary program by February 1, 2020, and a final printed program by May 1, 2020, or other dates provided by the Central Office.
  • Work with the Central Office to help market the Annual Meeting.
  • Work with the Central Office to attract sponsors for the Annual Meeting.

Common Charges to All Committees of the Association:

  • Include your board and staff liaisons in all committee communications and activities.
  • Use UP Commons as your primary communications and collaboration tool.
  • Coordinate all research and survey activity with the Central Office.
  • Seek opportunities to support the Association's core value of diversity by engaging in activities and developing programs that include participation from diverse members of the community and/or that aim to increase the diversity and inclusivity of our community.
  • Seek opportunities to support the goals of the Association's 2016 membership restructuring by integrating into your committee activities the participation of colleagues from non-North American member presses.
  • Submit reports on Committee activities to the Association Board in time for its October, February, and June meetings. Interim reports are due on October 5, 2018 and February 8, 2019;  Final reports that recap all committee activities for the year and are shared with the membership are due May 17, 2019. (For convenience, please reproduce your Charge & Tasks at the beginning of all reports, and list the names and institutional affiliations of all committee members.)
  • Review your General Objective and Specific Tasks, and recommend changes for next year to the Executive Director.

Committee Reports and Projects

2017-2018 Final Report
2016–2017 Final Report

2015–2016 Final Report
2014–2015 Final Report

2013–2014 Final Report
2012–2013 Final Report

View the programs and highlights from recent AAUP Annual Meetings:

AUPresses 2018
AAUP 2017
AAUP 2016: Energize & Innovate
AAUP 2015: Connect, Collaborate
AAUP 2014: Open to Debate
AAUP 2013: Bridging Worlds
AAUP 2012: Igniting the Future
AAUP 2011: The Next Wave: Toward a Culture of Collaboration
AAUP 2010: Toward a Sustainable Future