Natalie Eidenier, Michigan State, Co-Chair (eidenie1 AT msu DOT edu)
Joeth Zucco, Washington, Co-Chair (joethz AT uw DOT edu)
Elizabeth Brown, Johns Hopkins
Heather Gernenz, Illinois
Kathy Killoh, Athabasca
Katelyn Leboff, Cornell
Hope LeGro, Georgetown
Elizabeth Scarpelli, Cincinnati
Dan Taber, Oxford
Jenny Tan, Pennsylvania
Kerry Webb, Texas
Stephanie Williams, Wayne State
Lisa Bayer, Georgia
Central Office Liaison
- Organize the main program and procure speakers/panelists/moderators for the 2022 Annual Meeting.
- Before commencing customary planning activities, organize a session for committee members and invited others to contemplate a “re-envisioning” of the annual meeting structure in light of attendees’ anticipated post-pandemic expectations for in-person programming
- Incorporate appropriate recognition of Juneteenth into the 2022 annual meeting program
- Issue a Call for Proposals by October 1, 2021
- Encourage all AUPresses committees to suggest meeting sessions and events. In addition to the Professional Development committee, committees focused on functional best practices (EDP, Journals, Marketing, et cetera) can be consulted subsequently for further advice and support.
- Schedule a September conference call to brainstorm plenary speakers.
- Establish guiding principles to support development of diverse and inclusive program content, structures, and panelists/facilitators.
- Create a meeting schedule including concurrent sessions, interactive collaboration labs networking opportunities.
- Schedule forums designed to inform attendees about Board and Committee service.
- Consider programming intended to increase vendor engagement (sponsored sessions etc).
- Working with the Professional Development Committee, organize a speed networking session at the Annual Meeting; where possible support other programming that advances the networking and mentoring needs of participants, especially those newer to the profession.
- Attract individuals from beyond the Association community – including administrators, librarians, and funders – both as speakers and attendees.
- Establish a draft program schedule by January 31, 2022. Provide an outline of the program in your February report to the Board of Directors.
- Submit a recommended allocation of the speakers’ budget to the Central Office by January 31, 2022.
- Develop a brief mission statement to introduce the program to potential speakers and attendees.
- Review and update speaker/facilitator guidelines to ensure that expectations are clearly communicated and sessions are sufficiently interactive and guidelines for accessibility are accurate.
- Provide copy for preliminary program, that both includes a subject guide and identifies session chairs and speakers, by February 15, 2022, and a final printed program by May 1, 2022, or other dates provided by the Central Office.
- As requested, work with the Central Office to help market and promote the Annual Meeting.
- As requested, work with the Central Office to attract sponsors for the Annual Meeting.
Common Charges to All Committees of the Association:
- Include your board and staff liaisons in all committee communications and activities.
- Use UP Commons as your primary communications and collaboration tool.
- Encourage discussions on appropriate UP Commons groups.
- Coordinate all research and survey activity through the Central Office.
- Seek opportunities to support the Association’s core value of diversity & inclusion by engaging in activities and developing programs that include participation from diverse members of the community and/or that aim to increase equity and inclusivity in our community.
- Seek opportunities to support the goals of the Association’s 2016 membership restructuring by integrating into your committee activities the participation of colleagues from non-North American member presses.
- Support the Annual Meeting Program Committee as requested, and include in your final report to the board any suggestions for future programming your committee identifies over the course of the year.
- Seek opportunities when conducting activities and events to recruit new members to serve on your committee in future years, being sure to emphasize diversity, equity, and inclusion in your efforts; include in your final report to the board discussion of your recruiting efforts; share with the Executive Director the names of potential future committee members.
- Submit reports on Committee activities to the Association Board in time for its October, March, and June meetings. Interim reports are due on October 4, 2021, and February 28, 2022; final reports that recap all committee activities for the year and are shared with the membership are due May 20, 2022. (For convenience, please reproduce your Charge & Tasks at the beginning of all reports, and list the names and institutional affiliations of all committee members.)
- Review your General Objective and Specific Tasks at the end of the service year, and recommend changes for next year to the Executive Director.