The directory contact is the staff member who will receive the request for updated information about the press and press employees annually. Only one email address can receive the request, although the update link can be forwarded.
If you received an Information Update request but are NOT the correct contact for that, please email directory@aupresses.org with a new contact.
When you click on the emailed link, the first page that opens is information about your Press and publishing program. Data that AUPresses already holds has been pulled into the form. In addition to filling in any empty fields, you may edit the existing information about your press to correct any mistakes. Please download this PDF mock-up of the Press Information Update form—it is annotated to answer questions about specific fields.
Please note two items at the very beginning of the form:
- The form itself may take several seconds to load each time you open the link. Our database is compiling the form and custom data.
- At the top of the page is listed the individual(s) who are listed as “press director” for your press. Please confirm that this is correct and, if it is not, follow the instructions on the page to correct the info. Note that “press director” for AUPresses purposes may hold a different official title (Publisher, etc.), the “press director” role at a member press has certain rights and responsibilities as the representative to the Association of the member.
Many fields in the form have small “i” information icons; click on those for more detail about how to answer a question. The PDF form mock-up also documents many of those notes, instructions, and additional info.
If you have a question about Press Information fields that is not answered by either of these resources, please reach out to directory@aupresses.org.
This field is for copy describing the editorial focus and publishing program of your press. Similar copy was included in the previous AUPresses Directory under the “Editorial Program” label.
There is now a 2000 character (including spaces) limit on what can be included in this description. AUPresses compiled a number of Editorial Program entries from the 2021 Directory that fit within this limit as samples.
The Association was not able to transfer prior Editorial Program copy from the 2021 Directory into our current system.
You must complete the first page (“Press Information Update”) and select “Reviewed and completed” for the status field at the bottom of the page and click the “Next” button to save press data. Data entered in fields without completing the page will be lost if you close the browser window before clicking “Next.”
Once you move on to the second page (the staff list), you will not be able to return to the press page. Please be sure you have filled in everything needed and reviewed for accuracy.
Once you begin updating the staff list, there is an option to save and return later. PLEASE either “Add New” staff (button at bottom of page) first, or be sure to “Save & Continue Later” after editing existing contacts BEFORE adding new. A bug is causing edits to existing records to be lost if not saved before “Add New.” (We are trying to resolve this bug.)
Once you have completed the Press Information Update and clicked “Next,” you will be taken to a page that lists key information about press staff. There is detailed information about each field at the top of the page, so that you have a reference directly on hand.
It is likely that this staff list is neither complete nor up-to-date—prior to this, the Association had no process for collecting complete staff information from every press (especially larger presses). However, individuals must have a current record in our database in order to register for a UP Commons account and gain access to members-only resources and benefits. We ask that you make sure every employee who should have access to those benefits be added to the staff list you see here. At the bottom of the datatable of the currently known staff list, there is an “Add New Employee” button.
PLEASE either “Add New” staff (button at bottom of page) first, or be sure to “Save & Continue Later” after editing existing contacts BEFORE adding new. A bug is causing edits to existing records to be lost if not saved before “Add New.” (We are trying to resolve this bug.)
Throughout the year (between annual updates), new hires or staff promoted to new titles can visit a general purpose Staff Record Update form to get added to our database, enable UP Commons registration, or ensure the records remain up to date.
This information is all displayed at the top of the staff/contacts form page as well.
- Either “Add New” staff (button at bottom of page) first, or be sure to “Save & Continue Later” after editing existing contacts and BEFORE adding new. A bug is causing edits to existing records to be lost if not saved before “Add New.” (We are trying to resolve this bug.)
- You can adjust the width of the columns to make editing easier.
- Name fields are not editable. If a staff member has changed their name, or there is a misspelling, please reach out to directory@aupresses.org with details about that change.
- The email address is required and must be the press-related email that an individual will use to register for UP Commons.
- If any person listed is no longer employed by the press, uncheck the box in the “Current” column. This removes the listing from your press records (you do not need to remove any other information).
- Select press staff members have traditionally been listed in the AUPresses Annual Member Directory; however, not every press lists every staff member—and the Directory can only list a maximum of 50-60 individuals at larger presses. The “Listed in Directory” column allows you to select “Yes” from a dropdown menu to indicate whether an individual should be listed in the next Member Directory. (Note: you do not need to select “No” for staff who should not be listed—an empty/None response will be treated as No.)
- Safari users: The page notes that for dropdown menus you will need to hit the spacebar in order to display the menu. Note that this may not be the case currently! The browser bug appears to have been resolved, and simply clicking on the pencil icon should pull up the menu. Just in case the resolution is not universal or stable, we’ve left the note.
- Phone numbers are not required, you may choose to only enter a phone number when that is the individual’s preferred method of contact (and their direct line.)
After you have reviewed and updated the staff list, including adding new staff records, you will need to check the box confirming this (located at the bottom of the staff list page.)
When that box is checked. you will see a “Submit’ button. You must click that to complete submission of all updated information.
AUPresses staff will review submissions and reach out to you with any questions.
The system is set to automatically send email reminders weekly until the form is completed and submitted. We apologize if this becomes a nuisance, particularly during the holiday season, but we hope it will just help keep the link accessible until your press is able to complete the update.
If the update request should go to a different person at your press, please inform directory@aupresses.org ASAP. All reminders after that will go to the new “Directory Contact” at your press.
A new AUPresses Member Directory will be produced in 2026, using the information submitted now.
The Directory will take two forms going forward. One is an expanded, free and open, online listing on our website. (This will not include staff contacts.) The second will be the traditional book format.