Call for Vendor Proposals for the AUPresses 2025 Virtual Annual Meeting
Join AUPresses in reimagining vendor participation in a virtual annual meeting!
The Association invites you to participate in AUPresses 2025 via the Vendor Digital Shorts program. Launched in 2023, the Vendor Digital Shorts program aims to partner with vendors who support our members to better drive engagement in Virtual Annual Meeting years.
Vendors may submit short (one- to three-minute) pre-recorded presentations from colleagues in our vendor community highlighting a recent development of interest to university presses. The resulting Digital Short will be broadcast at the beginning of individual sessions during our Virtual Annual Meeting in June 2025.
Benefits of Participation and What’s Included
AUPresses 2025 offers an opportunity for vendors to introduce themselves to decision-makers from a wide variety of university presses and other scholarly publishers. While vendors offer a range of services, including printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more, Digital Shorts are not intended to be advertisements that viewers tune out! If your goal is to catch the attention of and actively engage with the AUPresses 2025 audience via the latest news, key information, and valuable insights only your company can give, you should plan to submit a Vendor Digital Short.
Vendors that participate in the Shorts program receive:
- Name and logo with hyperlink on the AUPresses 2025 Vendor Digital Shorts webpage
- Name and logo with hyperlink featured in the AUPresses 2025 Attendee Newsletter
- One insertion is included. Two additional insertions (for maximum of three total) may be purchased for an additional cost.
- Video posted to the AUPresses 2025 Vimeo channel
Vendor Digital Shorts FAQs
What’s a Good Potential Topic for a Digital Short? White papers, case studies, user interviews all serve as excellent potential topics. If your organization gathers data that tracks important trends in scholarly publishing, a Digital Short would be a great way to share the results. The important thing to keep in mind is your Digital Short should not include a “hard sell”—the main goal here is to communicate news or information to attendees demonstrating your expertise and elevating your profile within the community.
I’m a Little Worried About “Production Values”—I Don’t Have the Skills/Resources to Create a Slick Video. We understand! This is part of the reason we chose the “short” format—for a one- to three-minute presentation even a PowerPoint with narration will hold attendees’ interest. Of course, we encourage you to flex your creative muscles wherever possible!
Looking for Examples? View these Digital Shorts from Academic Language Experts and Supadu shown at AUPresses 2023.
What’s the Cost? The cost for a single broadcast or the first insertion of your Digital Short will be $750 ($595 for AUPresses Partners). Two additional insertions (for a maximum of 3 total) may be purchased for a fee. The cost for each additional insertion will be $500 ($395 for AUPresses Partners).
How Many People Will I Reach? Our last Virtual Annual Meeting (2023) had 1,080 registrants.
How Do I Apply? Please complete this form describing your proposed Digital Short. The Annual Meeting Program Committee will review proposals and respond to all submissions within 10 business days. Your final Digital Short must be submitted to the AUPresses Central Office by May 9.
Any Final Words of Advice? Just two: (1) please understand we intend to be strict about the time limit; and, (2) be sure to tell or show attendees how to reach you for more information at the end of your Digital Short (for example, include a slide at the end of the Short listing your website, a QR code, your email address, other ways attendees might contract you).
Join us by submitting your proposal for a Vendor Digital Short today!
Sponsorship opportunities are also available for AUPresses 2025. Learn more.
If you have further questions please don’t hesitate to contact AUPresses Events Manager Alexis Fagan.