Association of University Presses 2024 Exhibiting Opportunities
About the AUPresses Annual Meeting
The Association of University Presses Annual Meeting offers more than two days of educational sessions, exhibits, and networking events for the scholarly publishing community.
AUPresses 2024 will convene June 11-13 in Montréal, Quebec at the Fairmount Queen Elizabeth. Between 600 and 700 people are expected to attend, with attendees representing the 160 Association member presses plus staff from non-member publishers. Press directors; editors; sales, marketing and publicity staff; production, design, and editorial staff; financial officers; electronic publishers; journals staff; IT Managers; library publishers; scholcomm stakeholders; and, others all are expected to attend.
Exhibit at AUPresses 2024
Exhibiting at AUPresses 2024 offers an opportunity to meet decision-makers from all of the major university presses and a number of other scholarly publishers. Exhibitors typically offer these attendees a range of services including: printing, typesetting, paper supply, copyright licensing, mailing list research, database and publishing software solutions, and more. If you offer products and services of interest to scholarly publishers, you should plan to attend.
Exhibiting fees?
AUPresses offers two fee options for exhibitors: the general rate of $2,200 and the partner rate of $1,650.
What’s included?
Exhibiting packages include one 30” x 6’ table with chairs, WiFi and registration fees for two company representatives (excluding meals) are included in the table fees. (Please note that, as part of its sustainability program, the Fairmount Queen Elizabeth uses linen-less tables and does not provide table linens; while the tables have an attractive veneer finish you are welcome to bring your own linens if you would like.)
There will be additional charges for box-handling and any electrical and audiovisual needs. Exhibits are strictly table-top; no large displays or booths will be allowed. There is a limit of one table per company.
Exhibitor representatives are entitled to attend annual meeting sessions. There is an additional fee for attending group meals. If a company would like to send more than two representatives, they can send up to two additional representatives at the member rate.
Additional benefits?
2024 Exhibitors will be listed on Association’s website and on the event platform. Exhibitors can opt to participate in a prize drawing and purchase advertisements (limited availability) in the Attendee Newsletter. In addition, all exhibitors will appear in the exhibitor center on the event’s technology platform and will have early access to the mobile app to set up appointments with meeting attendees. The Association will also provide exhibitors a mailing list of meeting attendees (for one-time use only) to help companies promote their presence at AUPresses 2024.
Exhibiting hours
Exhibits will be open Wednesday, June 12 and Thursday June 13; the hall is open all day, with two coffee breaks scheduled in the exhibits area each day. A full schedule with more details, including shipping information, set-up, tear down exhibit hall hours will follow.
A non-refundable 50% deposit is due within 48 hours of booking your table. Full payment is due by April 26, 2024.
Insurance
Neither the Association of University Presses nor the Fairmont Queen Elizabeth provide insurance for exhibited materials. If you wish to have coverage for your materials, you must contact an insurance agent directly.
Security
Each exhibiting company is responsible for safeguarding its goods, materials, equipment and exhibit booth at all times. AUPresses is not responsible for loss of or damage to any property.
Cancellation policy
AUPresses must be notified in writing in the event of exhibit space cancellation. Cancellation of exhibit space received prior to April 26, 2024 will be refunded 50% of the total table cost. After April 26, 2024 no refunds will be made.
Speakers and sessions may change without notice. In the unlikely event of meeting cancellation, AUPresses is not responsible for any costs, damages, or other expenses incurred by the exhibitor.
Prize drawings
Increase traffic to your tables by donating items for a prize drawing. Let us know if you will contribute, and the Association will help promote your participation. Popular prizes include e- readers, tablets, non-Amazon gift cards, and service discounts.
Shipping
Exhibitors will be able to ship directly to the Fairmont Queen Elizabeth, Montréal, Quebec. Handling charges will apply. Additional information will be sent to exhibitors with instructions in April.
Electrical/AV/Internet Information
There will be an additional charge for exhibitors with electrical and audio-visual needs. Exhibitors will order directly from the Fairmont Queen Elizabeth’s provider, Encore. Order forms and additional information will be sent to exhibitors by April.
Exhibitors will have access to the meeting’s WiFi network for no additional charge.
Conference WiFi is likely insufficient for streaming and heavy graphics. Exhibitors who require additional bandwidth should contact Encore at the Fairmont Queen Elizabeth and are responsible for all costs.
Contact?
Find out more about AUPresses 2024 or becoming a partner on our website, or contact Events Manager Alexis Fagan.